Your project,
expertly managed.
From construction documentation, procurement and performance contracting through to contract administration and completion certification, we handle every detail with diligence and forensic precision – keeping our clients fully informed at every stage with consistent, transparent reporting, so the project stays on time, on budget, and aligned with their vision.
Our 100% DA Approval Success is built on this same rigorous administration discipline – ensuring what we originate, we deliver.
The ‘Execution Gap’
Most projects fail in the gap between the tender and the handover. Our administration service is designed specifically to close that gap, ensuring the design intent remains ironclad.
We don’t just manage the paperwork; we manage the discipline of the project. Every variation is scrutinised, every delay is challenged, and every instruction is issued with the goal of protecting your project’s commercial viability.
Talk to a Principal RepresentativeThe role between client and builder.
Project Administration is the technical enforcement of your development’s integrity. We don’t just manage the contract – we defend the economics of the project.
Acting as the Principal’s Representative, we operate with a singular mandate: to ensure that the project delivered on-site is the project that was modelled in the boardroom. From the rigorous audit of working drawings for constructability to the forensic management of progress claims and requests for information, we manage the ‘execution gap.’
We ensure every instruction, every variation, and every certification is handled with absolute precision, keeping your project within the parameters of your original vision and commercial mandate.
Talk to a Principal RepresentativeEight contract instruments. One principal representative.
Every construction contract carries the same set of moving parts. We administer them all – from a single role, on a single ledger – defending the project economics that the Highest and Best Use case originally set.
Requests for Information
Logged, routed to the right consultant, closed against a SLA. No RFI sits open more than 5 working days.
Progress Claims
Assessed against works-on-ground and contract schedule. Certified value, retention, GST, pay-by date.
Variations
Scope changes priced and assessed against contract rates. Approved before instruction – never after.
Extensions of Time
EOT claims assessed against the contract test. Determinations are written, evidenced, defendable.
Site Instructions
Formal direction to the builder, issued in writing, with cost and time implications stated.
Practical Completion
Independent assessment of PC against contract. Certificate issued; defects schedule attached.
Defects Liability
12-month DLP managed in full – defect identification, rectification tracking, final certificate.
Final Certificate
Retention release, final account, lien waiver, handover dossier. Project closed cleanly.
Three ways to engage us.
Whether you need full-project administration, construction-only support, or a defined-scope completion engagement – we engage on the terms that fit. Each tier inherits the same analytics-led discipline: every assessment defends the HBU case for the project.
Construction PA
Contract administration from contract award through to defects expiry. The most common engagement.
- RFI management & SLA tracking
- Progress-claim certification, fortnightly
- Variation assessment & pricing
- EOT determinations
- Site instructions & minutes
- PC certification & defects schedule
- 12-month defects liability admin
- Final certificate & account
Full-Project PA
Tendering through to handover. Project administration tightly coupled to development management – one ledger, one accountability.
- Tender documentation & evaluation
- Contract award & AS4902 set-up
- RFI management & SLA tracking
- Progress-claim certification, fortnightly
- Variation assessment & pricing
- EOT determinations
- Programme-impact assessments
- PC certification & defects schedule
- 12-month defects liability admin
- Final certificate, retention release & handover dossier
Completion PA
Defined-scope engagement from substantial completion through PC, defects and final account. For projects already deep into construction.
- RFI management & SLA tracking
- Final progress-claim certification
- Variation assessment (open variations only)
- EOT determinations (open claims only)
- PC certification & defects schedule
- 12-month defects liability admin
- Final certificate & account
- Tender / contract award support
Not sure which tier fits? Request a 15-minute PA Readiness Audit to match your project stage.
PA Readiness AuditProject Administration services.
- Orchestration of technical specialists
- Constructability and design optimisation
- Procurement and performance contracting
- Contract management
- Building permits and approvals
- Administration of construction program and timelines
- Complete client representation
- Cost and budget management
- Liaison with authorities (council, utilities, etc.)
Our Development Management service runs the full project lifecycle – Project Administration sits inside it.
Visit Development ManagementMastery of the ‘Execution Gap’
“Phil and his team were excellent in maximising the site and obtaining a DA without having to go to VCAT. Phil and I worked closely together to assess the best building options available. His extensive knowledge of building products, suitable builders and trade resources, combined with a keen eye on delivering creative options that produce maximum returns.
The site was very difficult due to access and slope, and the project was a complex, custom-designed architectural building with a number of levels. Phil was also able to secure a highly competitive cost on the project, allowing me the opportunity to achieve a satisfactory return.
During the course of our engagement Phil’s expertise, diligence and attention to detail were invaluable in identifying and resolving issues before they became a problem. In summary, Phil demonstrated great professionalism and excellent market knowledge. I have no hesitation in recommending Phil’s services, especially in the areas of Development / Project Management.”
Mitchell Wu – Developer
Diligence and attention to detail, on every project.
Trusted relationships with licensed, reputable builders
Comprehensive support with attention to quality and compliance
Decades of construction and project administration experience
Proven track record with 40+ approved childcare projects
Transparent communication and detailed reporting at every stage
Take your project from planning to successful delivery.
Whether you need a principal’s representative for the whole build, or a clean closing of a project already mid-flight – most engagements begin with a 30-minute contract review, no obligation.
All enquiries are confidential. No obligation. Most are answered within 24 hours.
Talk to a Principal Representative
Tell us about your project and the team will be in touch. We’ve noted which option you selected in the message below – add any detail you like.
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A member of the team will be in touch within one business day (usually within 24 hours).
What happens next
We’ll review your enquiry, confirm the right point of contact, and reply by email or phone to arrange a time. All enquiries are confidential.
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